Working with seasons allows you to easily filter through your styles, sales orders, raw materials and inventory in Zedonk. When you start a new season in Zedonk, you need to be mindful of certain processes mentioned in the previous steps. This will ensure continuity and ease when analysing costs, prices, sales, and production across multiple seasons, whether you have set them up to follow the traditional fashion seasons or selling periods.
Create a new season
Go to your System Settings in Zedonk and follow the process below to create your new season in Zedonk:
The new season will be displayed in the season selector in the top-right corner of Zedonk.
You can navigate between old/new seasons by going to the Home area and clicking on the season selector:
Make your carryover products visible in the new season
Carryover products are styles that display in multiple seasons. If you still have the inventory of a product that you were selling in the previous season and would like to sell it in the new season, you can make it 'visible' in the new season using the Set Season Visibility Tool. You may also consider bringing back a product that sold very well in the previous season(s) in the next season. Remember that product costs and prices are seasonal, so while they can remain the same, you can update them to meet your margins and budget requirements.
If you want to copy an existing product but need to change the product identifier across your Zedonk, follow the guide below:
After you make the products visible in the new season, prices and costs should automatically pull from the previous season. If that is not the case, ensure that the previous season in your season's system settings is correctly assigned. Read the article linked below for step-by-step instructions:
Make your raw materials visible in the new season
When you make products visible in the new season, any raw materials (Bill of Materials - BOMs) assigned to these products will automatically be made visible in the new season. For any raw materials used in previous seasons that you want to use in the new season, you’ll need to follow the same process as with products by making the raw materials visible in the new season. Please see the how-to guide below.
Warning: Bill of Materials (BOMs) are NOT season specific. Any changes made to individual raw materials within the BOMs - other than cost - will apply across all seasons. This includes changes to quantity, adding or removing raw materials, changing the supplier, or renaming the raw material. To avoid this, consider enabling Product Versioning.
After you make the raw materials visible in the new season, the costs of raw materials should automatically pull from the previous season. If that is not the case, ensure that the previous season in your season's system settings is correctly assigned. Read the article linked below for step-by-step instructions:
Transfer your inventory from previous season(s)
If you are left with any of your inventory (whether product stock or raw material inventories) from the previous season(s), you can move it to the new season using the following tools:
- Product Stock Inventory - Move Stock From Another Season
- Raw Materials Inventory - Main Inventory - Move Stock from Another Season
- Raw Materials Inventory - Manufacturer Inventory - Move Stock from Another Season
When stock is moved from a previous season, the stock will show up in the Opening Stock figure (which is included in your Closing and Available stock figures).
Enable barcodes to be generated for products in the new season
If you have the barcodes module enabled in Zedonk and you have the generation method set to 'sequentially' or 'randomly' in your settings, you will quickly realise that the barcode numbers are not automatically generated for the new products in the new season. You must go to the Barcode module's settings and enable the new season under the 'Apply Barcodes to Products in Seasons' section.
Update your connector(s) settings to work with the new season
For those of you who are integrating Zedonk with other software providers, you will need to update your connector(s) settings to include the details from the new season. For instance, to export new product data from Zedonk. You may also want to update your connector settings if your connector imports data from an external system to Zedonk. For instance, stock adjustments, sales orders etc.
Update your Sales App settings
The final step is to ensure your Sales App settings are updated with the new season's products: